The MMHA Rental Agreement as explained by your’s truly

 Landlord Study Hall Mission Statement:

Our goal at Landlord Study Hall is to empower owners of residential and multifamily homes; providing education and information, while allowing us to develop a lifetime relationship with the attendees, and to assist them with their residential and rental real estate transactions.

Kathryn’s practical tips (not to be construed as legal advice)

 Rental agreement:

 Page 1:

Use all names of adults.

Unit can be blank.

Mark box “actual notice allowed” – confirm email works.

I recommend checking early termination provision and like the 1.5x option.

Rent due on 1^st makes accounting far easier.

“Other” common charges: pet rent, utility fees, garbage fees, lawn care fees.

Pick your preferred prorate method – always check your math.  I like “c” (actual days of month).

Note changes to fees: bounced check and non-compliance fees have limits and specifics.

Security deposit (pet = “additional deposit”).

Note it repeats “other monthly charges,” this would be a total from other column.

Make note of your late fee – we do flat rate.  Law now allows $150 per occurrence. 

Move in accounting: prior payment would be an execution deposit to hold the unit.  There is a form for this (we

won’t be covering tonight).

Total due at move in: take in certified funds (cashier check, money order, or cash).  Must give a receipt on all

deposits.

Page 2:

Smoke alarms – test.  Check what type you have. Make sure 10 year lithium battery is in use and working.  Photo?

Remind resident $250 fine for tampering (same as city will charge you!).

Note who pays what for utilities.  In City of Portland garbage must remain in name of owner.  Can bill back.

Yard: Jonathan recommends lawn agreement and bill back to tenant or build in to rent.  I am leaning more toward this.

Pets: types – be specific!  No aggressive breeds.  Be sure to put this in your advertising.  I recommend a pet visit.

Renters insurance: more and more are requiring.

Under special lease provisions: list out all the addendums to the agreement, any #’s of keys, any remotes, any mail box keys.  Take photos of all these items so that non return = charge for replacement.

Smoking policy: your call!

Flood plain: all counties should have a GIS map to confirm.  Some larger PM firms are marking “yes” on all units.

Everyone must sign and date and ultimately this should be prior to key exchange.

#2 – Rent is late if not received at 11:59pm on the 4^th.  Point this out.

#3- Application of payments.  It is actually law as I understand it that you must apply the funds as directed on the funds.**

#4 – Specifies the terms for breaking of lease.**

#5 – Includes the provisions for a 60 day notice to vacate if a resident has been there 366 days.  Any removal or addition of a resident starts the timeline over.**

#6 – Note – a lease converts to month to month unless you renew it.  You have to give notice to the tenant if you don’t intend to renew.

#7 – Specifies pets, water beds, and instruments.  Notes responsibility for damage and requirement of insurance for waterbed.

#8 – Notes the requirement for approval of additional residents.  Wraps in the visitor terms – no more than 10 consecutive days, and no more than a total of 20 days in any 12-month period.  It says it includes substantial amounts of time, whether during the day or night.  This could be babysitters, mother in-law, etc.

#9 – Forbids subletting (renting to another without authority)

#10 – this is where the tenant agrees to keep the place tidy!  You can give a for cause notice for a pigsty.  Covers damages to furnishing or premises due to tenant actions.  This also covers the requirement to report leaks.  If they fail to do so and the underlayment is damaged – could be tenant expense.  Stoppages are the expense of the tenant.  Some PM do not bill back.**

#11 – BBQ’s.  This season is upon us.  This outlines non-use.  Believe it or not many are not smart enough to figure out a BBQ can set siding or decking on fire.

#12 – Covers that no tenant modifications are allowed.

#14 – Application of deposits.  Carpet cleaning is now covered.  Requires the tenant to replenish deposit upon demand.  Refunds and an accounting are required within 31 days of surrender of the keys.  Note: you may send a corrected accounting and bill for later charges.**

#16 – Responsibility – the residents are considered jointly and severely liable.  Don’t accept more than one check – make them pay all at once.  This way you have not accepted partial rent (and loss the ability to evict in that month).

#17 – Access – notes that if you are the one maintaining the yard you may go on the property (only) within reasonable times and frequency.  You may enter with 24 hour notice for purpose of inspection and repair.

#18 – Absence – they agree to give you notice if for more than 7 days.  This is important when freezing pipes could be an issue.

#22 – Use – covers that a resident may not run a home based business in a residence.  Covers drunk and disorderly conduct.  Covers drugs.  Allows the owner the right to exclude a guest from the common areas and allows the exclusion of an evicted resident from staying in another unit.

#23 – responsibility for reporting of malfunctions falls on the resident.

#24 – Co-signer – if they terminate tenancy can be terminated.  We don’t allow co-signers unless in state.

#27 – very important.  Allows the delivery of written notices by first class mail and attachment.  If you can post and mail they must be able to post and mail and your front door must be accessible.  You must post on all entry points, securely.  Some people take photos.

#31 – Reasonable accommodations should be in writing and should not be unduly withheld.

#32 – Termination for false information – if you find out later that there is false information on the application you can terminate the tenancy.  You can do so if an occupant is convicted of a crime during the tenancy that would be grounds for denial under the screening criteria, you can terminate tenancy.

Prescreening defined: eliminate time wasters!

Prescreening defined:  eliminate time wasters!  Improve your odds of closing a “deal” with an applicant.  This means getting them to apply, get approved, pay the funds, and move in!

Know your 10 second commercial:  Mine is “we screen for credit, criminal, eviction, employment, and landlord verification.  The screening fee is $40.00 per adult over the age of 18.  All parties that will be on the agreement apply.”

After you have given your commercial you can explore the caller’s reaction.  “Do you have credit, criminal, eviction, employment, or landlord issues you would like to make us aware of prior to renting?  Will any of these screening areas be a problem for you?”  Have a conversation.  Be aware that tenants will tell a story.  The screening facts matter. 

Don’t try to define your criteria or establish if a caller can pass it.  Offer to provide it in writing and invite all callers to apply.  Treat all parties the same.  “We provide screening criteria and lead based paint disclosure and photos prior to booking an appointment to show.  Do you have email?”

“Have you driven by the property yet?”  Explore if they are familiar with the area.

Next you can move on to your property rules.  Questions such as the following are helpful.

“Do you have pets of any sort? – reiterate your pet policy.  Ours is “we do not accept any aggressive breeds.  Pet visit at your home may be required prior to approval of a pet.”

“What date are you interested in moving?” – reiterate your move in policy.  Ours is “we do not hold homes more than seven days once an applicant is approved.  Upon approval you will have 48 hours to pay an execution deposit and sign an execution agreement.  These are certified funds.”

“Do you have any “musts” for a property that we should know about before showing you the house?”

“This house has __________________ heat.”  “The tenant pays for all utilities except ___________________.”

“This house is (small) or (duplex) or has a (garage) that is used primarily for storage.”

“We are showing the property at ___________________________.  Would you like to be present at that appointment?  What is a good cell # for you? _______________________”

We require a confirmation phone call prior to our dispatching to the appointment.  Please call to confirm when you are on your way to the home or cancel at ________________.  We don’t go to the house without a confirmation call.

Once at the property you can ask for feedback:

“Please help us by giving us your feedback about your rental needs.”

“In order to rent, what would your requests be?”

“How competitive is the rent?”

“Do you have requirements in order to rent this home?”

Once you have this feedback you can fine tune your advertising, interior, or reduce your rent.

The Green Tour of Homes is Here!

Neighborhood Economic Development Roundtable

The SOLV Beach and Riverside Cleanup, presented by Oregon Lotto needs you!

Don’t miss your chance to join a newly expanded, statewide cleanup & restoration event!

The SOLV Beach and Riverside Cleanup,

Presented by the Oregon Lottery

Saturday, September 25, 2010

This year SOLV’s Fall Beach Cleanup is going statewide to become the SOLV Beach and Riverside Cleanup! For the first time, thousands of volunteers will clean up Oregon’s beaches from the California border to the Columbia River – and also work along rivers, creeks, lakes and other waterways throughout Oregon and SW Washington – improving the quality of water that we all use for drinking, recreation, agriculture and more. We know that most of the trash in the ocean originates from inland waterways, streets, parking lots, and storm drains. SOLV and our partners recognize this “land-sea-connection” and the urgent need to act now to address the growing amount of trash within ocean waters. To combat this issue in Oregon, SOLV is combining its coastal efforts to keep our beaches clean with plans to cut off trash and improve water quality upstream – before it reaches the beach! This statewide event will empower volunteers to take local action to address a very global problem.

Beach and Riverside Cleanup project leaders will receive supplies from SOLV, including rubber gloves and reusable grocery bags for project volunteers, provided by the Oregon Lottery! Any projects scheduled between September 20^th and October 2^nd can be a part of this statewide event, with an emphasis on projects on September 25^th. This year, September 25^th will also be the date of National Public Lands Day, making this a great fit for our partners who manage and/or work on state lands!

WHEN:           Apply for your project to be part of this statewide event by July 14th at http://www.solv.org/programs/forms/form_Brcu_app.asp

WHAT:           Saturday, September 25^th, 2010: SOLV Beach and Riverside Cleanup Presented by the Oregon Lottery includes beach and waterway cleanups and watershed restoration projects throughout Oregon and SW Washington.

HOW:             Time is running out!  If you are interested in partnering with SOLV on this event, please visit http://www.solv.org/programs/forms/form_Brcu_app.asp to register your SOLV Beach & Riverside Cleanup project by July 14^th!

SOLV PROVIDES:

• Signage, brochures, flyers, and posters to help recruit volunteers
• Project Planning Guide and SOLV staff support with the project planning process
• Supplies: Garbage collection bags, first aid kits, work gloves – including rubber gloves provided by the Lottery, sharps containers, stickers
• State-wide event promotion including news releases and media contacts
• Small grants to offset material costs (up to $100) available to a limited number of projects.

YOU PROVIDE:

• Project planning and coordination with local agencies and organizations;
• Day-of activities including sign-in, safety instructions, and disposal;
• Local volunteer recruitment;
• Local distribution of brochures, flyers, posters and news releases.

For more information and questions about registering a project contact:

Diana Bartlett | SOLV Program Coordinator

Tel: 503-844-9571 ext. 336 or 1-800-333-SOLV (Toll Free in Oregon)

5193 NE Elam Young Pkwy, Suite B

Hillsboro, Oregon 97124

www.solv.org

To unsubscribe from future emails from SOLV please reply to this email with the word “unsubscribe” in the subject line.

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